9.14 – Receipts for Individual Transactions with Open Door

Park West Court Apartments and Johnstown ICF are required by federal, state, and local laws, and regulations governing Intermediate Care Facilities for the Developmentally Disabled (ICF/IDD).

The specific regulations are:

• Medicaid Tag: W140, W141, W142
• Licensure Ruling: 5123:2-3-14 Personal Funds of Individual

Whenever an individual is using their personal funds to pay for an invoice from Open Door,  the Open Door Finance Manager, or designee, is required to issue a written receipt of the funds received indicating the reason for the payment (ie: payment for Open Door camping trip, etc.) within 3 days. The Payee Specialist is required to maintain the receipt for all transactions with individual finance records. 

Financial audits will be completed every 30 days by an individual who has not made and/or recorded transactions in the account. The financial audit will include verification of the reconciliation of all resident funds (savings/checking accounts and petty cash). The financial audit will follow generally accepted accounting principles and all Park West Court Apartments policies and procedures. The content of the resident financial audit will include but is not limited to:

• Documentation of financial supports in the person centered plan
• Receipts
• Deposits
• Ledger
• Other miscellaneous issues

The monthly financial audits will be forwarded to the Social Services Supervisor and the Residential Director within three days of completion. The Residential Director, the Payee, and the QIDP will develop a Plan of Correction to address any and all issues identified in the audit. The Plan of Correction will be signed by the aforementioned parties and then be forwarded to the Residential Director within five days of receipt of the audit.

Last Revised: 8/25/21