8.07 – Preventative Maintenance Schedule

The Facilities Maintenance Department work schedule: 40 hours per week; emergency on-call coverage 24 hours per day, 7 days per week.

The following list includes schedules for a variety of preventative maintenance. A dated schedule will be maintained by the maintenance department.

• Resident room heating and cooling unit filter cleaning as required—a dated schedule is in the corporate office.
• Main air conditioner condenser and cooling coil cleaned at beginning of cooling season and at mid-season.
• Furnaces checked and filters cleaned at beginning of season and as required.
• All refrigerator condensers cleaned every 6 months—a dated schedule is in the corporate office.
• Internal Operational check of fire alarm systems 3 times per month.
• Emergency lighting system and exit doors checked every month and serviced as needed.
• Inspect hot water heaters, drain and clean pilots every 6 months per instructions on unit.
• Parking lights checked quarterly for outages and repaired as needed.
• Clean smoke and heat detector filters at two-year intervals.
• Check smoke and heat detectors for red light outage at 30-day intervals.
• Fire extinguishers checked monthly for proper charge.
• Internal fire door check (check closure, for any damage, or other issues)
• Insect-control spray all units quarterly or as needed.
• Washers, dryers, and dishwashers serviced as required.
• Grease interceptors—bi-annual or as needed
• Sprinkler systems inspected quarterly by external vendor
• Internal inspection of attic (fill foam prohibited, check for penetrations; any repair needs to be done using fireproof rated materials)
• Internal inspection of sprinkler heads (if any corrosion, damage, missing escutcheon plates, paint spray over noted, must result in repair or replacement of sprinkler head by external vendor)
• Sprinkler sensitivity testing every 2 years by external inspector.
• Internal Generator checks to be completed weekly, with load test monthly
• Full Generator inspection and testing to be completed annually by external vendor.
• All outlets checked per standards with annual documentation on each outlet.
• Fire Door annual inspection per the fire door and annual egress inspection form.
• 5-year pipe inspection, hydrostatic testing to be completed by external inspector.
• 4-year damper inspection by external source.
• Empty locked ash tray containers.
• Complete water temperature tracking weekly.
• PSI systems semi-annually.
• Any preventative maintenance as assigned by Director or supervisor.
• Fire inspections by external fire support vendor quarterly, semi-annually, and annually.
• Back flow testing
• Fire Department inspection annually.
• Building code and occupancy inspection annually, or as needed.

Signed by:

Rebecca Sharp Porter
Chief Executive Director

Last Revised: 3/8/24