7.15 Whole Facility Evacuation—Derrer Road

Purpose

To ensure that all individuals and staff will be provided with safe environment in the event of a severe weather condition or natural disaster that results in the need for the facility to totally evacuate the grounds.  Everyone will be transported to our Corporate Offices located at 540 Industrial Mile Road.   In the event that the local authorities want us to evacuate to a location of their choice, we will follow their instructions.

(See attached graphic map for apartment evacuation exit routes).

Procedure

Full facility emergency response evacuation drills will be conducted each year on each shift.       

EVACUATION ROUTES:

Each individual and staff will evacuate to the designated space in back parking lot to meet.

RESPONSIBILITIES

In-charge person: The Executive Director, if unavailable, the Director of Services.

-Secure key to 540 Corporate Office 

-Secure credit card

-Assist with and overseeing evacuation procedure and progress

Maintenance Department: go to location to assist with any emergency needs

-FOR DRILLS: Proceed to-parking lot and have staff sign evacuation in-service forms and to complete the whole facility checklist (see attached).

Apartment Staff, QIDPS and other available support staff:

-Notify/alert the most independent individuals first, so they can begin to get themselves ready: give information in a clear, simple terms; tell them to dress appropriately for the weather, where to go or wait, and ask them to assist others, gather materials, etc.

-Notify individuals who need more assistance and assist them with their dress and wheelchairs, etc. 

 -Assemble all individuals in living room/front hall area.  Take a head count/roll call to ensure that everyone is accounted for.

-Make sure that everyone including staff are dressed to go outside and that they have necessary mobility equipment.

-Proceed to back parking lot.

-Take another head count/roll call to ensure everyone is accounted for and document checklist/whereabouts of all.

Nursing Staff:

-Identify individuals with special evacuation needs.

-Assist individuals and give staff special instructions for individuals with special needs: Tube feeding; Colostomy; serious medical conditions.

-Assemble emergency medical materials: First aid/medical cart; medications etc.

-Assist with helping staff if needed in dressing, mobility assistance, helping individual cope with stress and anxiety, etc.

Lead DSPs

-Secure vehicle key

-Secure Mobile phone

-Assist with helping staff if needed in dressing, mobility assistance, helping individual cope with stress and anxiety, etc.

Maintenance/Housekeeping Department:

Watch and time each building’s evacuation to ensure procedure is being done in an orderly manner.

After evacuation, go through each building to ensure that everyone is out, that appliances are turned off and that needed equipment has been taken with staff.

Assist with helping staff if needed in dressing, mobility assistance, helping individual cope with stress and anxiety, etc.

Note:  If this is an actual emergency evacuation, Maintenance and Housekeeping will assist all staff and individuals in the designated vehicles and then again recheck the building to ensure that everyone is out.

Office Support Staff

Assist with helping staff if needed in dressing, mobility assistance, helping individual cope with stress and anxiety, etc.

The following supplies will be stored at the 540 evacuation site:

-The Disaster Supply kits for each apartment

– PPE and incontinent supplies

-The emergency food supply and adaptive eating equipment.  To ensure that the food supply is not out-dated, the emergency food supply will be rotated every six months.   Other meals for individuals and employees will be provided after we arrive at our evacuation designation.

The “All Clear Signal” will be given by the Finance Director/designee for individuals and staff to return to their apartments and work locations.

If the need for total evacuation arises after normal business hours, (evenings, weekends and/or holidays), the staff on duty will contact the Incident Hotline On-call.  Incident Hotline will contact the Executive Director who will send messages to CRT team.  The Maintenance Department, Office Support Staff, off-duty nurses and QIDPS will be contacted to come on grounds to assist.  If the nature of the emergency prevents off-duty staff from getting to facility, the local Fire Department and/or Sheriff Department will dictate further instructions to the available staff on grounds.

Last Revised: 3/23/23