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7.15.15 Harlem – Whole Facility Evacuation

Purpose

To ensure that all individuals and staff will be provided with a safe environment in the event of a severe weather condition or natural disaster that results in the need for the facility to evacuate the grounds.  Everyone will be transported to our Corporate Offices located at 540 Industrial Mile Road.   If the local authorities want us to evacuate to a location of their choice, we will follow their instructions.

Procedure

If the need for total evacuation arises after normal business hours, (evenings, weekends and/or holidays), the staff on duty will contact the Incident Hotline On-call.  The Incident Hotline will contact the Executive Director who will send messages to the CRT team.  The Maintenance Department, Office Support Staff, off-duty nurses, and QIDPS will be contacted to come on the grounds to assist.  If the nature of the emergency prevents off-duty staff from getting to the facility, the local Fire Department and/or Sheriff’s Department will dictate further instructions to the available staff on the grounds.

Full facility emergency response evacuation drills will be conducted annually on every shift. 

EVACUATION ROUTES:

Each individual and staff will evacuate to the designated space to meet.

Once the emergency/drill has ended and it is deemed safe, the “All Clear Signal” will be given by the Person-In-Charge for individuals and staff to return to their apartments and work locations.

Staff Responsibilities:

Person-In-Charge: Executive Director; if unavailable Residential Systems Director:

  • Secure key to 540 Corporate Office 
  • Secure credit card
  • Assist with and oversee evacuation procedures and progress
  • Give the “All Clear Signal” for individuals and staff to return homes when it is safe to do so.

Maintenance Department:

  • Report to the location and give necessary instructions to on-site staff.
  • Ensure that each individual has needed ambulatory devices such as wheelchairs and walkers
  • Notify the designated outside liaison of the planned evacuation, (Open Door Executive Director)
    • If drill, proceed to the back parking lot, and have staff sign evacuation in-service forms and complete the whole facility checklist.
  • Assist with dressing, mobility assistance, helping individuals cope with stress and anxiety, etc. as needed.
  • Watch and time the evacuation to ensure the procedure is being done in an orderly manner.
  • After evacuation, go through the home to ensure that everyone is out, that all appliances are turned off, and that needed equipment has been taken with staff.
  • Note:  If this is an actual emergency evacuation, Maintenance will assist all staff and individuals with entering designated vehicles for evacuation and then recheck the building to ensure that everyone is out.

Home Staff and all Other Available Staff:

  • Notify/alert the most independent individuals first, so they can begin to get themselves ready.
    • Give information in clear, simple terms; tell them to dress appropriately for the weather, where to go or wait, and ask them to assist others, gather materials, etc.
  • Notify individuals who need more assistance and assist them with their dress and wheelchairs, etc. 
  • Assemble all individuals in the living room/entryway area. Take a head count/roll call to ensure everyone is accounted for.
  • Make sure that everyone, including staff, is dressed to go outside and that necessary mobility equipment is secured.
  • Proceed to the designated safe meeting space.
  • Take another head count/roll call to ensure everyone is accounted for.

Nursing Staff:

  • Identify individuals with special evacuation needs.
  • Assist individuals and give staff specific instructions for individuals with special needs:
    • e.g Tube feeding; Colostomy; serious medical conditions, etc..
  • Assemble emergency medical materials: First aid/medical cart; medications etc.
  • Assist with dressing, mobility assistance, helping individuals cope with stress and anxiety, etc. as needed.

Lead DSPs:

  • Secure vehicle key
  • Secure Mobile phone
  • Assist with dressing, mobility assistance, helping individuals cope with stress and anxiety, etc as needed.

Office Support Staff:

  • Assist with dressing, mobility assistance, helping individuals cope with stress and anxiety, etc. as needed.

Emergency Evacuation Supplies:

The following supplies will be stored at the 540 evacuation site:

  • The Disaster Supply kits for each apartment
  • PPE and incontinence supplies
  • Emergency food supply and adaptive eating equipment. To ensure that the food supply is not outdated, the emergency food supply will be rotated every six months. After arriving at our evacuation designation, other meals for individuals and employees will be provided.

Signed by:

Rebecca Sharp Porter
Chief Executive Director

Last Revised: 11/13/23

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