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7.15.03 Corporate – Whole Facility Evacuation

Purpose

To ensure that all individuals and staff will be provided with a safe environment in the event of a severe weather condition or natural disaster that results in the need for the facility to evacuate the facility and grounds. 

Procedure

Full facility emergency response evacuation drills will be conducted each year on a semi-annual basis. Members of the Open Door Safety Committee will be in charge of conducting the drills and they will give the “all clear” signal to re-enter the building.  Safety Committee members will be assigned to the parking lots on each side of the building. 

In the event of an actual emergency evacuation dictated by the local authorities, notify the Director of Services, CAC Program Director, and the Open Door Executive Director of the evacuation as well as the individuals’ home/facility.

If the full facility evacuation is because of an actual severe weather condition or natural disaster that results in the need for the facility to evacuate the office and grounds totally; staff will take instructions from the local Fire Department and/or Police Department.  Transportation will be arranged to transport the individuals to their own home/facility if possible.

Evacuation Routes

Staff will direct all individuals and visitors to quietly and calmly evacuate through the nearest safe exit.  If using the back parking lot exit, go to the far parking lot area off our main driveway.  If using the front parking lot exit, go to the picnic shelter and green space.  (Do not stand in the front or back main driveways.  Emergency vehicles need to have access to the building.

  • A head count of all staff, Individuals, and visitors will be taken upon evacuation and after arrival at the safe place.
  • Stay at the designated safe place until you are released by the person in charge.

Staff Responsibilities

  • Person-in-Charge: The Director of Services/designee; if unavailable the CAC Program Director; or if unavailable the Open Door Executive Director.
    • Secure credit cards
    • Secure the emergency first aid kits
    • Secure the weather radio and emergency flashlight
    • Secure the Individuals’ emergency contact telephone list
    • Gather the Individuals’ adaptive equipment needs, special food, and medical supplies. Place in the front dining room for easy accessibility to load into the designated evacuation vehicle. 
      • Do Not block the front entrance with these supplies.
    • Assist with and oversee evacuation procedures and progress.
    • Take a head count/roll call to ensure everyone in the building is accounted for.
  • The Safety Committee Chairperson/designee and other Safety Committee members:
    • Watch and time the evacuation to ensure the procedure is being done in an orderly manner.
    • After the evacuation, go through the building to ensure that everyone has been evacuated.
    • Proceed to the parking lot and have staff sign the evacuation in-service form and complete the full facility checklist
    • Check to make sure that everyone has their emergency equipment, (credit cards, flashlight, radio, first aid kit)
    • Check to see if the Individuals’ adaptive equipment, special food, and medical supplies are readily available to transport in the designated evacuation vehicle.
    • Give the “all clear” signal to re-enter the building when it is safe to do so.

Loss of Facility

In the event of an emergency evacuation that results in the loss of services for an extended period of time, Open Door assures that essential services will continue with as little interruption as possible.

General Procedures:

Administrative Staff from all departments will be able to work from home or other designated workspaces through remote access.  Additional services will be accomplished through the following means:

  • Human Resources
    • Orientation, training, and file storage will be held at one of the alternate sites identified below.
  • Accounting
    • Check printing will be held at one of the alternate sites identified below.

Alternate Sites:

  • Open Door Art Studio (1050 Goodale Blvd, Columbus, OH)
    • In the event of a loss of services at the Grandview location, Individuals’ activities and training will be conducted at the 540 facilities.
  • Career and Activity Center
    • Individuals’ activities and training would be held at alternate sites identified below.
  • Supported Employment
    • Individuals’ employment/enclaves currently operating at 540 will be evaluated for appropriate transfer at alternate sites as needed.
  • Supported Community Living
    • Staff conferences and training will be held at alternate sites identified below.
  • Potential temporary alternative sites for activities, listed above include:
    • 540 Industrial Mile Road – Open Door day service facility multipurpose and conference rooms
    • 600 Industrial Mile Road – Open Door residential facility’s multipurpose and conference rooms
    • St. Mark’s Methodist Church
    • St. Paul’s Lutheran Church
    • Westgate Recreation Center
    • For extended service needs, Open Door will contact local property management companies for assistance in leasing accessible facilities.

Signed by:

Rebecca Sharp Porter
Chief Executive Director

Last Revised: 11/8/23

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